An employer normally has the right to require employees to wear uniforms. California law defines a uniform as any “apparel and accessories of distinctive design and color” which an employee is required to wear. Usually an employer must provide the uniform to the employees free of charge.
Exceptions: Employers probably have to provide uniforms to employees in the following situations.
- Waitpersons: An employer must provide all uniforms to waitpersons unless they are black and white uniforms (that could be worn at another job).
- “Exempt” Employees: Employers do not have to provide uniforms for “exempt” employees. Generally, workers who are considered exempt have a fairly high salary and a lot of responsibility and independence within the company. Note, however, that this is only a rough definition of an exempt employee. If you don’t know whether or not you are an exempt employee, see our Misclassification for further information.
Uniform Cleaning: Generally, employees are responsible for normal washing and drying of uniforms. If ironing, dry cleaning, or separate laundering is required, the employer must pay for it. Employers must compensate employees for uniform care at the rate of one hour per week at the California minimum wage or more, if that amount does not fairly cover the expense of this additional care.
Tools and Equipment: Employers usually must supply and take care of all tools and equipment that are required by the employer or necessary to do the job. However, there are limited exceptions.
Security deposit for Uniforms, Tools, or Equipment: Normally employers may require a reasonable security deposit, up to the replacement cost of the item. Employees must be supplied a receipt for the deposit and must agree, in writing, to any conditions under which the employer may withhold the deposit. Employers must return the deposit, with interest, upon return of the items. No deductions may be withheld for normal wear and tear.
Filing a Claim: If your employer forces you to pay for tools or equipment that you should not have paid for and refuses to pay you back, you can file a claim with the Labor Commissioner. You can also choose to take your employer to court to recover the money. It is always helpful to keep an accurate record of the money you are forced to pay for uniforms or tools; this information will help you if you decide to file with the Labor Commissioner or in court. If you feel you were wrongfully forced to pay for tools or equipment, contact Kletter Law firm by calling us at 415.434.4300. We can determine whether you should have been charged, and can pursue your claim in court.